Registration

DELEGATES

Who Can Register as a Delegate?
The ISF World Seed Congress 2023 is the right opportunity to engage, network with persons related to seed.
As a delegate you will have access to the full congress center, ISF Panels, Trading floors, Exhibition area and social events.

It is mandatory to be a member of ISF (Ordinary, Associate and Affiliate) or a member of the National / Regional Association of your country to register as a delegate. 

If you have any question, please do not hesitate to contact ISF Secretariat at infowsc@worldseed.org

The overall floor plans are available at the Floor Plan section on the right-hand column. TBA

Online registration: 

Delegates Registration fee
Early fee – from 5 December 2022 to 31 January 2023 EUR 1’450
Mid fee – from 1 February 2023 to 1 May 2023 EUR 1’550
Late fee – from 2 May 2023 to 26 May 2023 EUR 1’900
Onsite fee – from 4 June 2023 to 7 June 2023 EUR 2’100

it is possible to register onsite for the fee of EUR 2100 per delegate and to come with a proof of membership of the National Seed Association or ISF Membership.

From 5 December to 26 May 2023

INFORMATION

BOOK YOUR DELEGATE REGISTRATION FOR THE ISF WORLD SEED CONGRESS 2023

FLOOR PLAN

Floor plans will be available at a later stage.

Visitor Pass

Who Can Register as a Visitor?

In the past, the ISF World Seed Congresses were restricted to ISF members only. However, in 2023, we are opening our doors to non-members who are not part of the seed sector to experience the congress. 

The Visitor Pass is intended for a wide group of attendees who are coming from outside the seed business but within its radius: farmers, input distributors, government/regulators, consultants, students, partner organizations, and generally those who are interested in the work of the seed sector but are not employed in it. For our delegates: think about your key clients and business partners who would like to access to the congress exhibition for a day upon your invitation (if you are bringing more than 10 visitors, a package can be arranged). 

A Visitor Pass gives access to the ISF panels, exhibition area and social events (depending on the day). It does NOT give access to the Trading floor or Private Meeting Rooms. 

“I work for a seed company and would like to come for one day only.” Unfortunately, the Visitor Pass is not an option for you. If you are from a seed company, you will have to come as a full delegate, see above.

If you have any questions, please do not hesitate to contact ISF Secretariat at infowsc@worldseed.org

The overall floor plans are available at the Floor Plan section on the right-hand column. TBA

Registration: 

Visitor PassRegistration fee
5 June – Non-member, no seed company (Opening Ceremony & Welcome Party included)EUR 600
6 June – Non-member, no seed companyEUR 600
7 June – Non-member, no seed company (Farewell Get Together included)EUR 600
From 5 December to 26 May 2023

INFORMATION

BOOK YOUR VISITOR REGISTRATION FOR THE ISF WORLD SEED CONGRESS 2023

FLOOR PLAN

Floor plans will be available at a later stage.

Trading Floor

Reserved Trading Tables
Delegates can reserve a Trading Table upon registering for the ISF World Seed Congress 2023.

The rate for a Reserved Trading Table applies for a 3-day period and includes a table and four chairs. Should you need more space for your meetings, we kindly inform you that Private Meeting Rooms are also available.

The spacing has been adjusted to take into account requirements with regard to COVID-19. We also changed the size of the tables.

Reserved Trading Tables price for 3 days: EUR 1000 (1 table and 4 chairs)

The deadline to book a Trading Table is 19 of April 2023 After this deadline, we are not able to respond positively with your request. 

The overall floor plans are available at the Floor Plan section on the right-hand column. TBA

Unreserved Trading Tables
A limited number of Unreserved Trading Tables are available on a complimentary basis during the Congress. 

As a courtesy to other traders, we remind the participants that no table reservation is permitted if not using the table. 

Access to the Reserved/Unreserved Trading Floors
Only registered delegates (no journalists or exhibitors) will be permitted to enter the Trading Floor.

From 5 December to 26 May 2023

INFORMATION

RESERVE YOUR TRADING TABLE UPON REGISTERING FOR THE ISF WORLD SEED CONGRESS 2023

TRADING FLOOR HOURS

Monday 5 June 2023
11:00 – 18:00

Tuesday 6 – Wednesday 7 June 2023
08:00 – 18:00

FLOOR PLAN

Floor plans will be available at a later stage.

Meeting Rooms

Private Meeting Rooms
Reservations of Private Meeting Rooms are to be done upon submitting your registration request to the Congress. 
The number of Private Meeting Rooms is limited and allocation of space will be done on a first-come, first-served basis. Private Meeting Rooms name/number will be confirmed by email as soon as your registration is finalized. 

Private Meeting Rooms price depends on the size of the rooms.

Private Meeting Room Construction within the Exhibition Area on level 0 – Without Roof / open ceiling

  • 25 m2 (10 pax): EUR 3’500
  • 45 m2 (20 pax): EUR 5’000 – SOLD OUT
  • 100 m2 (40 pax): EUR 7’500

Private Meeting Room Construction within the Exhibition Area on level 0 – With closed ISO ceiling

  • 25 m2 (10 pax): EUR 5’000
  • 45 m2 (20 pax): EUR 8’000 – SOLD OUT
  • 100 m2 (40 pax): EUR 12’500

Private Meeting Room on level 1 – (fix room) (5 minutes walk from the Exhibition Area.)

  • 30 m2 (15 pax): EUR 2’800 – SOLD OUT

The deadline is 19 of April 2023 to book a Private Meeting Room. After this deadline, we are not able to reply positively with your request. 

If you are interested in having a Private Meeting Room, please get in touch with our PCO, K.I.T. Group at isfwsc@kit-group.or

Private Meeting Rooms
The overall floor plans are available at the Floor Plan section on the right-hand column. TBA

Access to the Private Meeting Rooms
Only registered delegates (no journalists or exhibitors) will be permitted to enter Private Meeting Rooms.

From 5 to December to 26 May 2023

INFORMATION

RESERVE YOUR PRIVATE MEETING ROOM UPON REGISTERING FOR THE ISF WORLD SEED CONGRESS 2023

PRIVATE MEETING
ROOM HOURS

Monday 5 June 2023
11:00 – 18:00

Tuesday 6 – Wednesday 7 June 2023
08:00 – 18:00

SET UP AND DISMANTLING HOURS
Sunday 4 June 2023
Key hand over and set-up
TBA

Wednesday 7 June 2023
Dismantling
TBA

FLOOR PLAN

Floor plan will be available at a later stage. 

Exhibition

Who Can Register as an Exhibitor?
The ISF World Seed Congress 2023 Exhibition provides an excellent and effective opportunity for companies to promote their goods and services to Congress attendees.

It is not mandatory to be a member of ISF. However, the National Organizing Committee needs to approve all applications. An Exhibitor has access only to the Exhibition area and to the Social events (Opening Ceremony, Welcome Party and Farewell Get Together).

Exhibitors and Exhibit Booth Personnel have no access to the Trading Floors, ISF Meetings and General Assembly.

To register as an Exhibitor, you have first to contact our Core PCO K.I.T. Group GmbH, Congress Exhibition
Management and give your detail:
Ms. Alla Bokun
Tel.: +49 30 24 60 3-308
Email: isfwsc-industry@kit-group.org 
Ms. Alla Bokun will give you all the instructions to book an Exhibit booth. 

The deadline to book an exhibit booth is 15 May 2023. After this deadline we are not able to respond positively to your request. 

Exhibition locations and prices
The number of Exhibit Booths is limited and allocation of space will be done on a first-come, first-served basis.

The overall floor plans are available at the Floor Plan section on the right-hand column. TBA

Price for one Exhibit Booth of 6m2: EUR 5’000

We have reviewed the setup of booths to create better interaction between exhibitors and delegates

Exhibitors are responsible for their own property and are advised to take out any necessary insurance.

Booth inclusions:
Exhibitors
– One exhibitor registration, including free entrance to the social events (Opening Ceremony, Welcome Party, Farewell Get Together)
– Up to two booth personnel, including free entrance to the social events (Opening Ceremony, Welcome Party, Farewell Get Together)
– Refreshments (coffee and lunch breaks)
– Up to three Congress kits (if available)

Equipment
– Exhibition Booth 3m length x 2m depth, (6 m2)
– Luminous back wall 3×2. 5m high
– Carpet 3x2m
– 1x bin
– 1x lockable counter
– 2x high chairs
– Fuse boxe
– Double plug
– Exhibitor’s manual

An Exhibitor’s manual including additional orders and costs as well as booth handover and shipment information will be provided soon to the participants who reserved an Exhibit booth in Cape Town. 

INFORMATION

RESERVE YOUR EXHIBIT BOOTH UPON REGISTERING FOR THE ISF WORLD SEED CONGRESS 2023

EXHIBITION HOURS

Monday 5 June 2023
11:00 – 18:00

Tuesday 6 – Wednesday 7 June 2023
08:00 – 18:00

SET UP AND DISMANTLING HOURS
Sunday 4 June 2023
Key hand over and set-up
TBA

Wednesday 7 June 2023
Dismantling
TBA

FLOOR PLAN

Floor plan will be available at a later stage. 

Accompanying Persons program

We are pleased to present the program that has been designed for Accompanying Person. All tours include transfers, lunch, entrances, guides, gratuity, and drinks allowance during lunch. 

The fee for the 3 days tours is: EUR 750

The tours are also available for Delegates, the fee for delegates is as follow: 

  • Monday, half day tour: EUR 150
  • Tuesday full day tour: EUR 190
  • Wednesday half day tour: EUR 210

Monday, 5 June 2023

Cape Town City tour & Table Mountain

Half day tour

Description: The group will depart hotel at 08:30 to arrive at 08:50 and spend an hour on the mountain. From Table Mountain the group will journey to various places of interest like the Slave Museum, Company Gardens, and National Museum before stopping for lunch at the Victoria and Alfred Waterfront. The tour will finish around 13:30.

Timing: 08:30 – 13-30

Lunch: included

Tuesday, 6 June 2023

Cape Town City tour & Table Mountain

Full day tour

Description: The group departs at 9:00 for the Cape Peninsula Tour. The journey time to the Cape Point Nature Reserve is about 1,5-hour with the coach traversing along a scenic Cape Town route. On arrival, the group will have a photo opportunity at the Cape of Good Hope sign and enjoy a ride on the funicular a motorized tram that takes them to a lookout point. Lunch will then be enjoyed followed by a visit to Boulder’s Beach where the group will have the opportunity to walk through the Penguin Colony and see these African Penguins in their natural breeding grounds. The tour will finish around 17:00 – approximate arrival time back in the city.

Timing: 09:00 – 17:00

Lunch: included

Wednesday, 7 June 2023

Cape Town City tour & Table Mountain

Half day tour

Description: The group departs at 9:00 for the Cultural Cooking Tour in Cape Town. The group will visit various places of interest like the Bo Kaap Museum, the oldest Mosque in South Africa (when open), pass the oldest house, the first farmhouse, the Scotches-Kloof Apartments (sub economic housing), take a walk past the famous colorful houses, step into the aromatic spice shop to learn about the origin of wares. After the walk, the group will stop at a Cape Malay home and learn how to cook an authentic pot of curry, fold a samosa, and learn how to knead, spin, and roll perfectly flaky roti. Finally, the group will sit with their hostesses and taste their scrumptious cooking, the perfect end to their journey.

Timing: 09:00 – 15:00

Lunch: included

Cancellation policy

registration Cancellation

REGISTRATION CANCELLATION POLICY FOR: DELEGATES, EXHIBITORS AND ADDITIONAL BOOTH STAFF
All changes and cancellations must be sent in writing (email) to our Core PCO K.I.T. Group GmbH at isfwsc@kit-group.org

Same applies for cancellation of additional session and orders (Golf tournament, Trading Tables, Private Meetings Room). 

Please read here: ISFWSC2023_General Terms and Conditions the full Terms and Conditions

REGISTRATION THROUGH THE PLATFORM

Time cancellation request receivedCharge
On or before 31 April 2023EUR 50, for administrative cost
Between 31 April and 12 May 202350% of the total amount
After 12 May 2023 and no showNo refunds will be possible

CANCELLATION IN CASE OF COVID-19

More information will come at a later stage. 

 

Accommodation

Hotel Cancellation

CANCELLATION AND BOOKING CHANGES POLICY FOR: ACCOMMODATION
All changes and cancellations must be sent in writing (email) to our Core PCO K.I.T. Group GmbH at isfwsc-hotel@kit-group.org
Please note that hotel will not accept any changes or cancellations directly. 

ACCOMMODATION THROUGH THE PLATFORM

FOR THE WESTIN

Time cancellation request receivedCharge
On or before 27 January 2023100% of the accommodation cost deducted by 900 ZAR fee will be refunded
Between 28 January and 24 February 202350% of the Accommodation cost will be refunded
Between 25 February and 24 April 202310% of the Accommodation cost will be refunded
After 25 April and no showNo refunds will be possible

FOR ALL OTHER INVOLVED HOTELS

Time cancellation request receivedCharge
On or before 24 February 2023100% of the accommodation cost deducted by 900 ZAR fee will be refunded
Between 24 February and 24 March 202350% of the Accommodation cost will be refunded
After 25 March and no showNo refunds will be possible

Please check the full terms and conditions: ISFWSC23 – Terms and Conditions

Accommodation

ENJOY WARM HOSPITALITY AND A PLEASANT STAY!

There is a selection of different hotel available, via the Accommodation platform. Rooms have been negotiated at special rates and pre-booked for Delegates attending the ISF World Seed Congress 2023.

Hotel reservations will be handled by our Core PCO, K.I.T. Group GmbH, through a dedicated online portal accessible only to registered participants.

Bookings for individual guests can be made by clicking on the green button below. 

Should you wish to place a booking for larger groups of more than 9 delegates, please contact K.IT. Group directly. 

Email: isfwsc-hotel@kit-group.org
Contact person: Mrs. Ulrike Zander

Reservations are on a first-come, first-served basis. You may therefore proceed with your hotel reservation only after your Congress registration is confirmed.