Registration
DELEGATES
Who Can Register as a Delegate?
The ISF World Seed Congress 2025 is the right opportunity to engage, network with persons related to seed.
As a delegate you will have access to the full congress center, ISF Panels, Trading floors, Exhibition area and social events.
It is mandatory to be a member of ISF (Ordinary, Associate and Affiliate) or a member of the National / Regional Association of your country to register as a delegate.
If you have any question, please do not hesitate to contact ISF Secretariat at infowsc@worldseed.org
The overall floor plans are available at the Floor Plan section on the right-hand column at a later stage.
Online registration:
| Delegates | Registration fee |
| Early fee – from 09.12.2024 to 07.02.2025 | EUR TBC |
| Mid fee – from 08.02.2025 to 11.04.2025 | EUR TBC |
| Late fee – from 12.04.2025 to 09.05.2025 | EUR TBC |
| Onsite fee – from 19 to 21 May 2025 | EUR TBC |
it is possible to register onsite for the fee of EUR TBC per delegate and to come with a proof of membership of the National Seed Association or ISF Membership.
INFORMATION
BOOK YOUR DELEGATE REGISTRATION FOR THE ISF WORLD SEED CONGRESS 2025
Registration will open in December 2024.
FLOOR PLAN
it will be available a later stage
Visitor Pass
Who Can Register as a Visitor?
In the past, the ISF World Seed Congresses were restricted to ISF members only. However, since 2024, we are opening our doors to non-members who are not part of the seed sector to experience the congress.
The Visitor Pass is intended for a wide group of attendees who are coming from outside the seed business but within its radius: farmers, input distributors, government/regulators, consultants, students, partner organizations, and generally those who are interested in the work of the seed sector but are not employed in it. For our delegates: think about your key clients and business partners who would like to access to the congress exhibition for a day upon your invitation (if you are bringing more than 10 visitors, a package can be arranged).
A Visitor Pass gives access to the ISF panels, exhibition area and social events (depending on the day). It does NOT give access to the Trading floor or Private Meeting Rooms.
“I work for a seed company and would like to come for one day only.” Unfortunately, the Visitor Pass is not an option for you. If you are from a seed company, you will have to come as a full delegate, see above.
If you have any questions, please do not hesitate to contact ISF Secretariat at infowsc@worldseed.org
The overall floor plans are available at the Floor Plan section on the right-hand column at a later stage.
Registration:
| Visitor Pass | Registration fee |
| 19 May – Non-member, no seed company (Opening Ceremony & Welcome Party included) | EUR TBC |
| 20 May – Non-member, no seed company | EUR TBC |
| 21 May – Non-member, no seed company (Farewell Get Together included) | EUR TBC |
INFORMATION
BOOK YOUR VISITOR REGISTRATION FOR THE ISF WORLD SEED CONGRESS 2025
FLOOR PLAN
it will be available at a later stage.
Trading Floor
Reserved Trading Tables
Delegates can reserve a Trading Table upon registering for the ISF World Seed Congress 2024.
The rate for a Reserved Trading Table applies for a 3-day period and includes a table and four chairs. Should you need more space for your meetings, we kindly inform you that Private Meeting Rooms are also available.
Reserved Trading Tables price for 3 days: EUR TBC (1 table and 4 chairs)
The overall floor plans will be available in the Floor Plan section on the right-hand column
Unreserved Trading Tables
Unreserved Trading table will be available in Istanbul.
- Price: TBC EUR
Access to the Reserved/Unreserved Trading Floors
Only registered delegates (no journalists or exhibitors) will be permitted to enter the Trading Floor.
INFORMATION
RESERVE YOUR TRADING TABLE UPON REGISTERING FOR THE ISF WORLD SEED CONGRESS 2025
TRADING FLOOR HOURS
Monday 19 May 2025
11:00 – 18:00
Tuesday 20 – Wednesday 21 May 2025
08:00 – 18:00
FLOOR PLAN
It will be available at a later stage
Meeting Rooms
Private Meeting Rooms
Reservations of Private Meeting Rooms are to be done upon submitting your registration request to the Congress.
The number of Private Meeting Rooms is limited and allocation of space will be done on a first-come, first-served basis. Private Meeting Rooms name/number will be confirmed by email as soon as your registration is finalized.
- Private meeting room: TBC
Private Meeting Rooms
The overall floor plans will be available at the Floor Plan section on the right-hand column.
Access to the Private Meeting Rooms
Only registered delegates (no journalists or exhibitors) will be permitted to enter Private Meeting Rooms.
INFORMATION
RESERVE YOUR PRIVATE MEETING ROOM UPON REGISTERING FOR THE ISF WORLD SEED CONGRESS 2025
PRIVATE MEETING
ROOM HOURS
Monday 19 May 2025
11:00 – 18:00
Tuesday 20 – Wednesday 21 May 2025
08:00 – 18:00
SET UP AND DISMANTLING HOURS
Sunday 18 May 2025
Key hand over and set-up
TBC
Wednesday 21 May 2025
Dismantling
TBC
FLOOR PLAN
it will be available at a later stage
Exhibition
Who Can Register as an Exhibitor?
The ISF World Seed Congress 2025 Exhibition provides an excellent and effective opportunity for companies to promote their goods and services to Congress attendees.
It is not mandatory to be a member of ISF. However, the National Organizing Committee needs to approve all applications. An Exhibitor has access only to the Exhibition area and to the Social events (Opening Ceremony, Welcome Party and Farewell Get Together).
Exhibitors and Exhibit Booth Personnel have no access to the Trading Floors, ISF Meetings and General Assembly.
To register as an Exhibitor, you have first to contact our Core PCO K.I.T. Group GmbH, Congress Exhibition
Management and give your detail:
- Ms. Hester Folley
- Tel.: +49 30 24 60 3-308
- Email: isfwsc-industry@kit-group.org
- Ms. Hester Folley will give you all the instructions to book an Exhibit booth.
Registration is opening on the 4th of December 2024. No registration is taken into account before this date. During your registration you will be able to chose your preferred location. Final decision will be made by ISF Secretariat.
We have reviewed the setup of booths to create better interaction between exhibitors and delegates and this year there will have 2 booths options.
- Exhibit Booth TBC
Exhibitors are responsible for their own property and are advised to take out any necessary insurance.
Booth inclusions:
Exhibitors
– One exhibitor registration, including free entrance to the social events (Opening Ceremony, Welcome Party, Farewell Get Together)
– Up to two booth personnel, including free entrance to the social events (Opening Ceremony, Welcome Party, Farewell Get Together)
– Refreshments (coffee and lunch breaks)
– Up to three Congress kits (if available)
Equipment
– Exhibition Booth 3m length x 2m depth, (6 m2)
– LED or fabric backwall 3×2. 5m high
– Carpet 3x2m
– 1x bin
– 1x lockable counter
– 2x high chairs
– Fuse boxe
– Double plug
– Exhibitor’s manual
An Exhibitor’s manual including additional orders and costs as well as booth handover and shipment information will be provided soon to the participants who reserved an Exhibit booth in Rotterdam.
INFORMATION
RESERVE YOUR EXHIBIT BOOTH UPON REGISTERING FOR THE ISF WORLD SEED CONGRESS 2025
EXHIBITION HOURS
Monday 19 May 2025
11:00 – 18:00
Tuesday 20 – Wednesday 21 May 2025
08:00 – 18:00
SET UP AND DISMANTLING HOURS
Sunday 18 May 2025
Key hand over and set-up
TBC
Wednesday 21 May 2025
Dismantling
TBC
FLOOR PLAN
It will be available at a later stage
Accompanying Persons program
We are pleased to present the program that has been designed for Accompanying Person. All tours include transfers, lunch, entrances, guides, gratuity, and drinks allowance during lunch.
The fee for the 3 days tours is: EUR TBC (from 9 December 2024 to 11 April 2025)
EUR TBC (from 12 April 2025 to 9 May 2025 and onsite)
The tours are also available for Delegates, the fee for delegates is as follow:
- Monday, half day tour: EUR TBC
- Tuesday full day tour: EUR TBC
- Wednesday half day tour: EUR TBC
Monday 19 May 2025
Istanbul
This section will be updated
- Half day tour: TBC
- Lunch included
- Price: TBC EUR for delegate
Tuesday 20 May 2025
Istanbul
This section will be updated
- Full day tour: TBC
- Lunch included
- Price: TBC EUR for delegates
Wednesday 21 May 2025
Istanbul
This section will be updated
- Half day tour: TBC
- Lunch included
- Price: TBC EUR for delegates
Cancellation policy
registration Cancellation
REGISTRATION CANCELLATION POLICY FOR: DELEGATES, EXHIBITORS AND ADDITIONAL BOOTH STAFF
All changes and cancellations must be sent in writing (email) to our Core PCO K.I.T. Group GmbH at isfwsc@kit-group.org
Same applies for cancellation of additional session and orders (Golf tournament, Trading Tables, Private Meetings Room).
REGISTRATION THROUGH THE PLATFORM
| Time cancellation request received | Charge |
|---|---|
| On or before xx April 2025 | EUR 50, for administrative cost |
| Between xx April and xx may 2025 | 50% of the total amount |
| After xx May 2025 and no show | No refunds will be possible |
Please check the full terms and conditions: TBC
Accommodation
Accommodation
ENJOY WARM HOSPITALITY AND A PLEASANT STAY!
Istanbul offers a vast selection of over 100,000 rooms, catering to all preferences and budgets, along with a thriving Airbnb community featuring thousands of active hosts. Numerous hotels and hostels in the city have garnered awards, and well-known international chains provide a familiar experience for frequent travelers. No matter your preferences or budget, Istanbul has accommodations to suit every need.
Hotel reservations will be handled by our Core PCO, K.I.T. Group GmbH, through a dedicated online portal accessible only to registered participants.
Bookings for individual guests can be made by clicking on the orange button below.
Should you wish to place a booking for larger groups of more than 9 delegates, please contact K.IT. Group directly.
Email: isfwsc-hotel@kit-group.org
Contact person: Mrs. Anita Ernst
Reservations are on a first-come, first-served basis. You may therefore proceed with your hotel reservation only after your Congress registration is confirmed.
Hotel Cancellation
CANCELLATION AND BOOKING CHANGES POLICY FOR: ACCOMMODATION
All changes and cancellations must be sent in writing (email) to our Core PCO K.I.T. Group GmbH at isfwsc-hotel@kit-group.org
Please note that hotel will not accept any changes or cancellations directly.
ACCOMMODATION THROUGH THE PLATFORM
FOR THE INVOLVED HOTELS
| Time cancellation request received | Charge |
|---|---|
| On or before xx March 2025 | Handling fee of 35 EUR |
| After xx March 2025 and no show | No refunds will be possible |
Please check the full terms and conditions: TBC
